Professional IT Solutions for Data Management
Email has virtually become the standard for communication for
businesses, governments and the general public. More commonly emails are more
than just a quick message - a couple of lines of non-descript text. Today
emails can be contractually binding, complex and business critical documents
containing all manner of important documentation. As a result emails and,
increasingly commonly instant messages, now account for a large proportion of
corporate storage utilisation. On top of this, in accordance with various
regulations, legislations and codes of practice these communications must be
preserved as sent and received, while remaining readily accessible.
The most quoted legislations and
regulations are:
-
Government - The Freedom of Information Act 2005
-
General Business - Sarbanes Oxley (US)
-
Health Care - HIPPA/HIPAA
-
Pharmaceutical - FDA
-
Finance - Basle II, OCC, FDIC
Key issues:
-
Records
preservation
-
Acceptable media
-
Quality
verification
-
Record duplication
and time dating
-
Micrographic and
electronic storage availability
-
Facsimile
availability
-
Separate storage of
duplicate records
-
Organisation and
indexing of records
-
Audit system of
accountability
-
Records access
maintenance
-
Third-party access
filing
Now, digital documents are increasingly being used to provide evidence in
lawsuits, and the mismanagement of your storage and email systems
could expose your organisation to a wide range of legal threats... varying
from costly and potentially embarrassing document retrieval operations
to breaches of confidentiality and lawsuits, often unwittingly generated by
distribution of material.
At Transam, we have the solutions and the knowledge to place the best suited
piece of technology to meet your criteria, whether it is price, scalability,
resilience...
